Executive Assistant

GENERAL SUMMARY

To provide support to the President and Vice President; managing complex schedules, diary management and coordinating meeting schedules across different time zones; handling of highly confidential and sensitive information; exercising appropriate discretion while working closely with the wider New Objective team.

ESSENTIAL JOB FUNCTIONS*

  • Supports diary management globally; maintains/updates changing calendars and schedules on a timely basis, books appointments and coordinates required resources as needed
  • Manages and filters Company inbox, ensuring important and urgent emails are flagged and addressed
  • Responds to email inquiries, resolving where possible and re-directing where necessary
  • Liaisons with Company  teams, clients, collaborators across the world;  coordinates and schedules group meetings, and events
  • Prepares meeting packs, presentations; distributes and collects materials as required
  • Processes invoices, raises POs for the management team
  • Presents a professional demeanor when dealing with both internal and external contacts
  • Complies with and promotes all relevant legal requirements and Company policies and procedures, including business ethics, data protection, Covid guidelines and health & safety

OTHER DUTIES AND RESPONSIBILITIES

  • Any other duties deemed reasonable for the role

PREPARATION, KNOWLEDGE, SKILLS & ABILITIES

  • Executive Assistant experience
  • Good understanding of Office Packages, including Microsoft Outlook, Word, and Excel, Google Docs and Sheets
  • Ability to manage conflicting priorities at the same time
  • Thrives on being helpful and getting the job done
  • Confident and articulate, knows when to push back, flexible in approach
  • Positive and approachable